Human Resource department is one of the most crucial and significant departments of a corporate firm despite the scale of the company or the nature of its offerings. It is a very well known and understood fact that company to progress in an upward direction and has a successful growth trajectory only if it has a good, expert, and talented employees.
Hence, to hire a good and talented staff, the company and the human resource department has to realize and understand the Importance of Job Description. It has quite many layered benefits to it.
Let us discuss in detail the Importance of Job Description :
1) Defines the roles and responsibilities :
Whenever a job aspirant applies for the job on your company website or on a job portal, he will first check out the title along with the job roles and responsibilities that will help him to decide that if he is capable and expert enough for the job applied or not.
Hence, it is very necessary for the human resource department of the firm to understand and follow the Importance of Job Description whilst hiring the candidates. And the job description has to define all the roles and responsibilities in the highly exhaustive and comprehensive manner to get the right candidates for the job interviews.
2) Justifies the pay package :
When the job description is exhaustive enough with the clear mention of the job roles and responsibilities, the employee is able to gauge the pay package accordingly. Many a time, the companies mention the annual pay package as well in the job description.
And the same is beneficial for the current and existing employees of the firm as well, as the roles and responsibilities keep on changing with the due additions over a period of time especially during the appraisal time.
3) The boundary of job responsibilities :
This point is of great significance whilst discussing the Importance of Job Description as it sets the boundaries for the job titles and responsibilities that are assigned to that specific employee of the firm. Many a time, the employees have to do the jobs that do not fall under their title or job category and if they don’t realize the same at the right time, it results in the exploitation making them feel undervalued and underpaid for all the uncalled work that they are doing.
Hence, it is very crucial for the employees to keep a thorough check on their individual job description so that there is no rubbing effect on their role and responsibilities.
4) Keeps employees motivated :
When the employees are assigned the work roles and responsibilities as per their professional qualification, experience, and expertise levels that have been mentioned in their job description that feel highly motivated and valued. They will do their work with the utmost precision and dedication as they are following their passion. And this, in turn, will help the company to retain the loyal set of employees. And this makes the organization grow in leaps and bounds.
5) Healthy work environment :
When the company management and the human resource department realize the Importance of Job Description and assign the duties and responsibilities to the employees as per their expertise and capabilities, it keeps the overall work environment healthy and happy. There is a decreased amount of insecurities and jealousies amongst the employees of the same department as well as inter-departments.
Hence, the main onus and responsibilities lie on the shoulders of the management of the firm to cultivate the work culture that is quite healthy and challenging in a good and positive way.
6) Legal protection :
Following and assigning the proper rules and objectives of the job description protects the firm against any of the legal actions that any employee can take against the firm. If the employee is hired without any sort of explanation of his title and the set of roles and responsibilities that he has to follow can sometimes have quite adverse effects as he can take legal action against the firm he is not happy and satisfied with the roles and responsibilities assigned to him.
7) Nurtures the growth of the employee :
When the employee is working on the assigned set of job roles and responsibilities according to his qualification and experience, it makes him flourish in his career graph. Plus over a period of time amidst the appraisals, the company keeps on adding to the set of the job description that makes the employee expand his professional horizons. In this way, the company is actually nurturing the growth and success of the employee.
8) Attracts talented workforce :
Realizing the Importance of Job Description is the task of a professional firm and the majority of job aspirants look out for the company that is highly professional and ethical in nature. And this business aim and objective attract the workforce that is talented and loyal that helps the firm to attain its short term and long term objectives.
9) Training and development of employees :
If the newly hired employee lacks in certain job responsibilities that are mentioned in the job description but is hired by the company owing to all the other capabilities, the company can help him to enhance his skill set with the required training and development programs.
As mentioned earlier, every corporate firm big or small has to realize and follow the Importance of Job Description in order to attract a loyal and talented workforce. As it is with the help of the team, the firm can accomplish its aims and objectives beating the ever-growing competition in the market.
The job description has to be exhaustive enough showcasing the details such as job title, reporting authority, roles and responsibilities, salary, laws, and norms applicable to the firm, job location, and working hours amongst the other crucial aspects.