The dictionary meaning of organizing is to arrange something systematically. In an organization, the meaning of organizing is an effective arrangement of work among the people working in the organization or the defective division of work among different departments. Organizing is a step that is usually followed after the planning process.
Organizing means the assignment of tasks, grouping the tasks for different departments, assigning the responsibility of supervising, allocating resources required for tasks to be completed. All these tasks are performed to achieve a common goal of the organization.
while organizing the management of the organization establishes an intentional structure so that the organizational goal can be achieved effectively and on time. organizing is very important for the organization. let us learn about the importance of organizing.
1. Competent administration:
Organizing effective is the only way to achieve the common goal of the organization effectively and within the decided timeline. If organizing is done properly it helps the management to distribute tasks and activities for the accomplishment of the task and to bestow the power of authority and define the organizational hierarchy for the same. If working is organized properly then there are fewer chances of confusion and duplication of work and thus, both time and effort can be saved.
The manager with the power to authority can direct, control, and supervise employees to complete work assigned to them and also can co-ordinate with other departments.
2. Better use of specialization
Each department is specialized in performing a particular task. For example, the task of the marketing of a new product can only effectively be performed by the market department and the research and development department can perform the task to learn about the market conditions.
Organizing means grouping the same type of activities and assigning those activities to departments or employees accordingly. In this way, two tasks can be performed parallelly which will save both time and effort.
3. Easy adaption to change:
The organization of work and responsibility makes the adaption of new technology easy. The introduction of new technology in the organization requires to make a few changes in some areas and there are some areas which do not require any change.
Take the example when computers were introduced in banks. When computers were introduced the main changed happened in the working style of clerks as they were needed to enter data in computers rather than writing in account books.
At that time if the job responsibilities of all employees were clearly defined which made easy to adapt to the new change by providing training to people who needed to work with computers first hand. Similarly, In other organizations when new technology gets introduced all the managers first taught to use the technology so that later they can help their team members with the technology.
This is only possible if the work responsibilities are clearly defined among the people.
4. Well-defined job roles
As I have mentioned before, organizing helps in define the job roles of employees. for example, there when there is a problem in the production the manager of the production department will be questioned, and the manager of a market department is responsible for creating market strategies to boost the sales of the product.
In a well-organized organization, all the burden doesn’t come on one employee and only a specialist of a particular work is given the responsibility to deal with the work. In this way, the quality of work also improves, and people can finish work at a fast pace when work is well organized and the role of the job is well-defined among the employees.
5. Mental satisfaction and security
Another importance of organizing is the mental satisfaction and security of the employees. People feel satisfied when they do work that they enjoy, and they feel confident about. In this way, they can use their skills to get better at work, which will also help the organization to grow and expand their business.
on the other hand, when employees are given work that they are not comfortable or the work that they are not good at, they will feel unsatisfied and insecure which will also harm the quality of their work and they will feel stressed.
Therefore, organizing work properly will not only be good for your employees but it will also be good for the organization.
6. Clear authority distribution
Distribution of authority is an important part of every organization’s work environment. The organization of work also helps in clear authority distribution among the employees. the authority should flow from upper management to lower management and not vice versa.
This means the top management decides a goal for the organization and gives instruction to lower management and it becomes the responsibility of lower management to distribute the work among the employees and get it completed on time. they have the authority and control over the employees working for them and are liable to report to upper management on a regular basis.
7. Business expansion and diversification
Organization of work makes, and job roles make it easy to expand the business and to adapt to the diversification. Healthy organizing helps the management to contribute to the growth of the organization. when management organizes their work properly they can take the take on more tasks and can endeavor in the new business market.
They multiply their strength and as a result of which small organizations become big organizations. organizing tasks also helps the organization to build its business in diversified markets.
8. Co-ordination among team members
Co-ordination among the team members is very important for the success of an organization. if all team members are aware of their job roles and know what and how they should complete their work then they can easily coordinate with their team members.
However, if work is not organized properly they will always feel confused and will try to dispose of the responsibility on one another which will not only delay the project but will also waste the resources. A well-coordinated team can do the impossible.
Take the example of the Indian mission to Mars, where a coordinated team made the impossible possible by sending an operational mission to mars under a small budget of $74millons.
9. Effective administration
Organizing work makes the administration effective, as the role of employees is clearly defined, and management knows who to question when they are concerned about something they can effectively handle the employees and work in the organization.
By organizing the administration can achieve the goals of the enterprise. Administration can clearly define the authority relationship in the organization which makes the smooth flow of information.
10. Optimized use of resources
Organizing ensures that all the employees of the organization have a well-defined job role and they know what they supposed to do. This will create less confusion among the employees and there will be less duplication of work.
In this way, resources available in the organization can be used at an optimized level.
11. Better communication
Organizing helps ineffective communication among the employees and management of the organization. for example, the responsibility of completion of a project successfully is on the project manager and it is the responsibility of the project manager to update the top management about the progress of the work regularly and make them aware of the shortcomings that they are facing.
Similarly, the employees who are working on the project report to the project manager and take their problems and issues to him. In this way, organizing helps in creating a hierarchy of communication in the organization.
12. Bring transparency in the organization
Another importance of organizing is that it creates transparency in the organization. this helps the top management to know about the performance of employees. this will help them in taking important decisions like promotion, bonus, and salary hike, etc.
The employee who works hard gets noticed and becomes entitled to reward and this encourages the employees of the organization to work hard and perform their duties properly.
13. Training and development
Organizing work helps in identifying the pitfalls of the organization more clearly. Management will know which department is lacking behind and what is causing this. On the basis of this information, they can organize training and development programs for the employees which will help them to work on their weaknesses and improve their skills.
14. Development of employees
The development of employees is as the importance of organizing. the organization will get benefit if its employees will develop and do their best in their respective fields.
Therefore, organizing work makes sure that the employees are given opportunities to learn and they are given work as per their expertise and knowledge. This will not only make them do their work with ease but will also help them to develop their skills.
15. Flexible working environment
The efficient organization of work creates a flexible working environment in the organization. When employees are aware of what are their job responsibilities they will feel easy to work and they can adjust their work according to their speed.
A flexible work environment provides a stress-free environment to employees which will enhance their work performance as well as productivity.
16. Enhanced productivity
The last but least importance of organizing is improved productivity of the organization. Organizing work helps in defining the work of each employee and will also clearly define their work responsibilities.
Having the sheer knowledge of the work they are required to do and the skills and time required to do it will make them do their work in a better and organized manner, which will result in improved productivity.
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