Effective Management | Functions, Characteristics and Tips

What is effective management?

Management is an essential part of an organization. Effective management is to manage the organization and drive employees to perform to their best abilities. Effective management makes sure that all the needs and demands of the employees are fulfilled. It protects the employees’ rights working in the organization and creates a suitable and healthy work environment for employees.

However, there is no proper criterion to refer to management as effective management. Management performs its duties properly and achieves goals and targets in time is called effective management.

Effective management takes care of the organization’s employees and makes sure that the organization keeps growing and making profits. Along with managing employees, an effective manager is required to perform various functions.

Now we will focus on the functions performed by effective management.

Functions of effective management

The following are the functions performed by effective management.

1. Effective management set goals and deadlines for their employees and ensure that those goals are achieved in the decided period.
2. Effective management makes accurate financial forecasts about the upcoming projects and makes sure that the expenses don’t exceed the budget limit.
3. Making the effective use of resources available in the organization is also an important function performed by effective management. They make sure that no resource is being wasted and is used properly.
4. Effective management organizes the work in the organization efficiently. They align assignments in such a way so that all the works are completed in time to avoid any delay.
5. The management’s role is to establish coordination among the employees and establish communication among the upper management and the organization’s workers.
6. The function of effective management is to help employees upgrade their skills and to arrange training sessions for them from time to time.
7. Effective management doesn’t only mean getting work done from employees but also encouraging them to develop creative and innovative ideas.
8. Effective management inculcates accountability in its employees and inspires them to fulfill their roles and responsibilities properly.

Characteristics of an effective manager

Effective management is only possible when managers can effectively manage people working in the organization and drive them to reach excellence. The following are a few characteristics that make a manager an effective manager.

1. Effective communicators

The first and most important characteristic of an effective manager that sets him apart from other managers is his ability to communicate effectively and clearly.

Effective communication is essential to lead a team. Your team members should understand what is expected of them, and it is only possible if you can communicate with them. As an effective manager, you would be required to communicate personally, in groups, and through written mediums.

2. Understands and respect employees

Understanding and respecting employees is one of the characteristics that most managers don’t have. However, it is one of the most important attributes of an effective manager. Effective management can only be achieved by understanding employees’ needs and desires and providing them due respect

Employees are human first, and they perform well in organizations where they are valued and respected. An effective manager can enhance its employees’ performance by helping them from time to time and valuing their efforts.

3. Listens effectively

An effective manager can communicate effectively and can listen efficiently. Listening is a characteristic that is as important as the skill of communicating effectively.

Listening to your employees has many benefits. You will get to learn about their creative ideas. You will learn about their problems and can provide solutions to them on time so that their work doesn’t get disturbed. Moreover, if you listen to your staff, they will also listen to your commands.

4. Expresses gratitude:

Expressing gratitude is an essential skill of an effective manager. Your employees are expected to perform the work that you assign to them. However, that doesn’t mean they don’t deserve appreciation and gratitude for their efforts to perform their job.

Expressing your gratitude can be as simple as saying “thank you” to them in person or sending them a gratitude email. Otherwise, you can provide them positive feedback for the work that they have performed.

Expressing gratitude not only motivates employees to work hard but also makes them loyal to the organization.

5. Trusts his team:

One mistake that an ineffective manager makes is that he doesn’t trust his team and takes the whole workload independently. On the other hand, an effective manager trusts the members of his team and their abilities.

He delegates work to his staff members as per their skills and trusts his employees to perform work assigned to them.

6. Makes decisions:

As a manager, making important decisions is one of your primary responsibilities. You will be responsible for leading your team and giving them directions to do their work.

Therefore, an essential characteristic of an effective manager is to be decisive and to make decisions quickly.

7. Resolves conflicts:

It is difficult to avoid conflicts when people work together. Therefore, a manager is required to settle disputes that take place among the members of the team.

An effective manager should have the skills to resolve conflicts quickly and efficiently.

8. Transparent and fair

An effective manager is transparent and honest in his conduct. He appreciates his team members’ efforts and gives them rewards based on their efforts and hard work.

He doesn’t shy away from letting his staff members know about their shortcomings and improving.

9. Achiever

An effective manager encourages his staff members to achieve their goals and is an achiever himself. He sets examples for his team members through his actions and achievements.

10. Keep learning

The last but not least important characteristic of an effective manager is that he keeps learning and upgrading his knowledge. He stays ahead of everyone and makes sure that he knows everything so that he is always ready to help his team members.

5 Tips for Managing Effectively

Effective management has many benefits for an organization’s success. However, it is not easy to achieve effective management. This section will learn about a few tips that will help you achieve effective management.

1. Communicate with your team

The first and foremost tip to achieve effective management is communication. Through effective communication, you will connect with your team members and understand them better.

2. Arrange a meeting with your team members regularly

Arranging regular appointments with your team members to learn about their needs and problems is necessary.

3. Be consistent

Consistency to positive efforts is essential if you want to achieve effective management in the organization. Be consistent with your meeting and feedback with the employees.

4. Keep updating your knowledge

Effective management can only be achieved if you keep updating your knowledge and using this knowledge to grow your organization.

5. Empower others

An effective manager not only thinks about his growth and improvements.  He helps his team members grow and learn new skills. He gives priority to the learning and development of his employees.

Conclusion

Effective management refers to achieving goals and targets for the organization by encouraging employees to grow their skills and put their 100% effort into work.

It plays an essential role in the success of the organization.